We are a full-service planning, design, and floral production company. We have a passion for telling stories through the details, design, and moments of your event. We work with you to customize every detail from drapery and flowers to stationary and signage to be unique, thoughtful, and reflective of your personality and style. We know that transforming an ordinary party into an extraordinary event takes passion, vision, lots of planning, and time. That is why we have created an array of packages to help support you no matter where you are in your planning journey. What level of services is right for you?
This is the first and often largest event and that you and your spouse will ever host, and you want it to be perfect. We understand that your wedding is a true balance between logistics and aesthetics. That is why we work with you to carefully craft every moment of your wedding day to leave a lasting impression on the hearts of your guest as well as beautiful memories for a lifetime. Whether your wedding is a small intimate gathering or an elaborate production we can provide the expertise, support, and peace of mind to ensure the planning process is seamless and fun. No matter where you are in the planning process we can provide guidance and hands-on support through the remainder of your wedding planning journey. We offer a complimentary consultation and would love to learn about your big day and how we can help bring your vision to life. Please check out our packages below and contact us today to check availability of your date and schedule your consultation.
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This is our premiere planning package and is designed to help you with every component of your wedding planning from A to Z. Port City Event Planners becomes your primary (and in many cases) your only point of contact for all things planning and coordination of wedding vendors and details. We will customize every element of your wedding day plan from vendors to décor to be a perfect fit for your personal style. We will create a custom wedding design full of thoughtful details and special moments that will speak your story. With our full-service planning package, we are with you every step of the way to guide you through the planning journey. There is no limit on the number of meetings, site visits, e-mails or phone calls, we are here for you when you need us. We also include access to our planning software that will allow you to constantly have access to all the elements below and watch the progression of your wedding day plan. Investment starts at $4,250.00
- Booking & Vendor Management
- Budgeting Management and Tracking
- Rental Management
- Logistical & Layout Planning
- Custom Wedding Design*
- Obtain and Secure required elements of design*
- Itinerary Creation & Coordination
- Full Coordination of setup & breakdown
- Ceremony & Rehearsal Coordination
- Reception Coordination
- Flawlessly Executed flow throughout the entire day
- Access to Planning Software
Our partial planning package is designed to allow us to help offer guidance to you throughout the planning process. This package allows you to be more hands-on in the execution of your planning and to take on more of the execution of the recommendations and guidance offered throughout the planning process. We will still make custom recommendations of vendors to you. However, you will make contact in order to secure their services for the day. We will still customize a wedding day vision, but help direct you in securing and obtaining recommended items. You will have access to the planning software, but you will be in control of inputting the major elements of the budget and plan as you move through the planning process. We will work with you to ensure that a sound plan is in place and it logistically works. We will ensure that nothing is forgotten or has fallen through the cracks. Our team will still be one hundred percent in charge of your wedding day and ensuring that it all runs smoothly and is beautifully executed. We will take over a month prior to your wedding to finalize details with all vendors. This package includes 1 team member on the day of your wedding, additional staff may be required. Investment starts at $3,500.00.
Our Coordination services are designed to be budget-friendly to allow for a professionally executed wedding day option to ensure that all the hard work you have put into planning a meaningful and beautiful wedding is beautifully executed. This package is designed to allow you to have total control throughout the planning process to create a wedding day that fits you and your budget. We will provide you with a planning guide when you book with us that will help guide you through many of the necessary elements as you plan your wedding. We will give you access to our planning software that will give additional assistance to you in tracking and monitoring your plan, wedding guest, and vendors. Your wedding coordinator will meet with you no less than 4 weeks prior to the wedding to gather the details of your wedding day and get up to speed on your plans. This is the opportunity to ensure that all elements of the wedding day logistics have been thoroughly thought through and secured. Still allowing time for necessary changes and ensuring a stress-free wedding week. Investment starts at $3,000.00.
- Planning Guide
- Access to Planning Software
- Handoff Meeting 5 weeks prior to the wedding
- Final Follow up with vendors
- Itinerary planning
- Coordination of Rehearsal and Ceremony
- Coordination of Reception and Flow
- Coordination of Setup & Breakdown
- One dedicated Wedding Coordinator for your Full wedding day
- Rental Management/Design Management Services are required to be added to this package for 20% of the rental/design order.
- Floral design services can be added to any package
These hourly consultations are designed to give highly targeted advice throughout the planning process exactly when and where you need it. These consultations are perfect for someone at the beginning stages of planning that is not sure where to start and help decide if they will even need a planner or coordinator. They are also perfect for the DIY couple who wants to plan and execute their wedding day themselves but need some professional guidance along the way. These consultations are booked/scheduled to take place at our office in a minimum of 1-hour increments and can be used at any time throughout the planning journey that suits you. You can utilize your consultations to discuss any facet of your wedding. Do you need help with vendor recommendations, creating a layout for your event, want to talk about design and décor, need help creating your timeline, or guidance thinking through the logistics of your wedding? Need to cover a little bit of all of it during your time with us, no problem. You direct the conversation and topics, and we offer guidance, recommendations, and advice based on 13+ years’ of experience.
- 1 Hour - $150.00
- 3 hours - $350.00
- 5 Hours- $500.00
- 8 Hours - $750.00
*Consultations can take place at your venue or event location for a site visit fee of $100 in Wilmington, NC - out-of-town priced based on location. These consultations can NOT be used on your wedding day and cannot be used towards hands-on projects, labor, or creating/executing plans.
Our Floral Design Services can be added to any of our packages or booked individually. Each Floral package is individually created and priced based on the specifics of your design. The number of and size of pieces, type of design, type of flowers, installation time, and time of year can all affect the overall floral design package price. We do work with you from the beginning to obtain a budget for your flowers and we work to recommend and design specific elements to coordinate with your event design, style, and budget. Our minimum floral investment of $3,500.00 (before tax and delivery) is required.
The design is the imagination, creativity, and inspiration that makes your event unique tells your story, and gives your guest all the feels. Going far beyond centerpieces we use all types of objects, props, lighting, stationary, signage, rentals, and yes flowers to create a unique and welcoming atmosphere. One that has a cohesive feel, a rhythmic flow, and that speaks to your guest and is fully inspired by you. Our design package is a great fit for the client who is seeking help to create the overall vision, feel, and aesthetics of their event. Do you have your vendors booked, logistical and overall planning under control, and coordination of the wedding day is set… But do you need help putting the look together? This package may be the best fit for you. It includes designing, budgeting, and executing all aspects of the decorating process. We will design, create, obtain, and set up all aspects of your event décor and flowers. We will meet with you during a venue site visit to walk and talk through all the ideas and elements to be incorporated and ensure a seamless flow with the overall event plan. We work with you to expand and develop the event vision and will create an inspiration board that allows us to share, expand and give feedback on the theme and styling for your event as we move through the design process. Investment starts at $2000.00 ($3500.00 floral minimum investment) plus 20% of the design vendors (specialty rentals, lighting, etc…) and does not include the cost of Flowers or materials. We work with you to create and track your individually set design budget. We work to create and design to maximize this budget within all the elements we introduce. We will be there to install the design on your event day and ensure everything is beautifully set and ready to be admired.
Are you ready to throw the most amazing private or personal event ever? Great! The key is to think about what you want to achieve, how much you want to spend, and who you want to invite. Don't forget about picking the perfect venue, delicious catering, stunning decor, and memorable entertainment. With our expert guidance, we will help you plan an event that will knock your socks off and leave your guests raving about it for months to come! And the best part? You get to enjoy every minute of it stress-free! Our packages start at $1,800.00.
Here are some events that we have had the privilege of designing:
- Bar Mitzvahs
- Engagement parties
- Baby showers
- Bachelor and Bachelorette parties
- House warmings
- Retirement parties
We are focused on understanding your goals and implementing a creative and thoughtful strategy to achieve them through your special event. From grand openings and product launches to annual meetings and fundraising galas, we can produce and manage your event every step of the way. As an organization, we understand that your time is best spent working on the day-to-day operations of your company, and equally important is ensuring a positive experience with every product or event that you put your name on. Our experience will ensure your event leaves a lasting impression on your guest while giving you the time and peace of mind you need throughout the planning process.
Here are some of the organizations we have had the honor to work with:
- Stone Theaters
- Marine Chevrolet Cadillac
- North Carolina Advocates for Justice
- HMF Express
- Bozart Family Dentistry
- Reeds Jewelers
- UNC Cause
- Hampton Inn & Suites
- Riptide Builders
- Pink Hope
- GMC Buick of Jacksonville
- Window World of Wilmington
- Porters Neck Country Club
Part of the magic behind creating the perfect event design is attention to detail. We can help you ensure that your wedding or event is magical by custom designing and creating "Just The Details" for your special day. We can custom-create and coordinate every detail of your special day based on your style, theme, color, and design. Not sure what you want, we can consult with you to find the perfect Details to complete your event. Whether you need one or one thousand we hand-create and customize each one. From Invitation and save the dates, to signs and favor. Even the smallest details can make a big impact and leave a lasting impression. We also have an ever-changing inventory and line of custom decorative rental items ready to rent and accessorize your next event.